Delayed Minutes Preparation
Preparing minutes manually takes days, disrupting the approval process and threatening compliance with regulatory deadlines.
From meeting to decision to execution
Governance platform for boards, committees, and decisions
Turn meetings into decisions that are executed—and measured
Diwan Suite is an integrated digital platform for boards of directors, committees, general assemblies, and meetings—from invitations and agendas to AI-assisted electronic minutes, voting, and decisions. integrated with Microsoft Teams, Google Meet, Zoom, and Webex.
- Trusted by banks, listed companies, government entities and universities
- Hosted inside Saudi Arabia
- Enterprise-grade security and compliance
The Challenge
Where do boards lose control of decisions?
Meetings don't fail at making decisions
No Decision Follow-Up
Board decisions are made without a clear tracking mechanism. No one knows who is responsible for execution or the deadline.
Difficulty Proving Compliance
The absence of comprehensive audit trails exposes the organization to risk during regulatory reviews and CMA / NCA inspections.
Before & after
Before Diwan Suite vs after
From scattered manual work to a governed path where invitations, minutes, decisions, and execution stay traceable and measurable.
Before Diwan Suite
After Diwan Suite
Invitations & attachments
Invitations and attachments scattered across email and shared drives.
Invitation, agenda, and attachments in one governed workflow.
Minutes & approvals
Manual or delayed minutes and conflicting copies.
Electronic minutes supported by AI where enabled, with clear approval routes.
Decisions & ownership
Decisions without a clear accountable owner or due date.
Decisions linked to an owner, due date, and follow-up status.
Follow-up & execution
Follow-up through email and spreadsheets with fragmented tasks.
Executable tasks and near real-time tracking on a unified board.
Evidence & compliance
Hard to prove what was approved and executed during reviews.
One auditable, measurable record that supports oversight and compliance.
Invitations & attachments
Before Diwan Suite
Invitations and attachments scattered across email and shared drives.
After Diwan Suite
Invitation, agenda, and attachments in one governed workflow.
Minutes & approvals
Before Diwan Suite
Manual or delayed minutes and conflicting copies.
After Diwan Suite
Electronic minutes supported by AI where enabled, with clear approval routes.
Decisions & ownership
Before Diwan Suite
Decisions without a clear accountable owner or due date.
After Diwan Suite
Decisions linked to an owner, due date, and follow-up status.
Follow-up & execution
Before Diwan Suite
Follow-up through email and spreadsheets with fragmented tasks.
After Diwan Suite
Executable tasks and near real-time tracking on a unified board.
Evidence & compliance
Before Diwan Suite
Hard to prove what was approved and executed during reviews.
After Diwan Suite
One auditable, measurable record that supports oversight and compliance.
The Solution
From meeting to decision to execution
Diwan Suite connects the full governance cycle in one workflow: from invitation and agenda to minutes and approval, and from decision to task, follow-up, and reporting.
- 1
Create the meeting and structure members, agenda, and attachments.
- 2
Send invitations and track attendance, quorum, and apologies.
- 3
Document minutes, approvals, and decisions in a governed workflow.
- 4
Turn decisions into tasks and monitor execution through dashboards and reports.
See the platform
A quick look at the Diwan Suite interface
A tour inside the system
Book a live demo to see the platform on your own data.
Book a demoCore Features
Everything You Need for Enterprise Governance
Board & Committee Management
Form and manage multiple boards and committees with complete data separation and permissions.
- Flexible board and committee formation
- Membership and renewal management
- Data separation between boards
- Advanced RBAC permissions
Manage multiple boards from a single platform
Board & Committee Management
Workflow
How is a meeting managed inside Diwan Suite?
The meeting lifecycle moves from preparation to execution through a connected operating flow that reduces friction and improves accountability.
Create the meeting
Send invitations
Record attendance
Run the meeting
Issue decisions
Approve minutes
Convert decisions to tasks
Track execution
Generate reports
Why leadership cares
Digital governance is an executive decision—not just an IT upgrade
As regulatory expectations rise and decision cycles accelerate, weak documentation and follow-up becomes institutional risk—not merely administrative friction. Diwan Suite gives executives, boards, and compliance teams one operating view across meetings, decisions, and execution.
Lower governance exposure
A unified record for attendance, minutes, and approvals reduces conflicting versions and ad-hoc evidence gathering during reviews or audits.
From decision to execution
Link every decision to an owner, due date, and follow-up path so meetings translate into measurable outcomes instead of abandoned actions.
Executive and compliance visibility
Dashboards and trails support leadership oversight and audit readiness without manually stitching emails, files, and spreadsheets.
Diwan Suite AI Agent
From Discussion to Minutes, Decisions, and Actionable Tasks
Diwan Suite applies AI to summarize meetings, extract decisions and recommendations, convert outputs into structured follow-up items, and support executive analysis before approval while keeping final authority with authorized users.
01
Meeting Transcription & Speaker ID
Converts meeting audio to text with automatic speaker identification linked to platform profiles.
02
Discussion Summary & Decision Extraction
Analyzes discussions and automatically extracts decisions and recommendations in clear language.
03
Draft Minutes Ready for Review
Creates formatted, comprehensive minutes ready for review and approval within minutes, not hours.
